Employment

Since 1970, Elder Care’s mission and vision have been furthered by a dedicated team of compassionate and skilled individuals. As an agency, we prioritize treating each individual client with sensitivity, courtesy, and professionalism. We value honesty and respect above all. Think you would make a great addition to the team? Available positions listed below.

All positions require a mandatory pre-employment drug screen, TB test and criminal history check. ADA, EOE, Drug Free Workplace.

Applications can be submitted to our main office of Elder Care Services at 2518 West Tennessee Street Tallahassee, FL 32304 or our Elder Day Stay Location 2400 North Monroe Street Suite 11 Tallahassee, FL 32303, as well as to the email account info@ecsbigbend.org.

**NO PHONE CALLS, PLEASE**

All positions require a mandatory pre-employment drug screen, TB test, and criminal history check. ADA, EOE, Drug Free Workplace.

Download the Elder Care Services Standard Application for Employment

WE ARE HIRING!

Nutrition Volunteer Coordinator

Full Time/Non-Exempt

Role and Responsibilities

  • Actively recruit volunteers to:
    • Adopt an open route
    • Substitute for regular volunteer
  • Process all Volunteer Applications, set up and maintain volunteer file including processing volunteer background check
  • Assign volunteers to open routes.
  • Provide new volunteer orientation and training.
  • Evaluate and address any volunteer issues that may arise during the volunteering process.
  • Evaluate and update routes depending on client enrollment and geographical location.
  • Coordinate annual volunteer recognition.
  • Process volunteer incoming calls and find substitutes for absences.
  • Process all new clients and assign to appropriate route.
  • Assist volunteers in the distribution of daily meals as they are picked up from the office.
  • Prepare “unable to deliver” sheets and ensures volunteer compliance.
  • Update client database on a daily basis.
  • Submit daily order for meals to kitchen.
  • Run monthly reports and assure billing is submitted.
  • Assure frozen meal inventory meets need.
  • Prepare frozen meals for delivery.
  • Work to find coverage of meal route when volunteer calls out.
  • Assist with delivery of meal if replacement volunteer is not available to run meal route.
  • Set up holiday meals including: pre-holiday scheduling with clients, route sheets, and maps
  • Serve as back up when Nutrition Program Coordinator is absent.
  • Perform other duties as assigned by the Director of Food Services/VP and/or the President/CEO

Qualifications & Education Requirements

  • High school diploma or equivalent
  • Excellent computer, written and verbal communication skills.
  • Excellent time management and organizational skills.
  • Ability to multi-task and problem solve.
  • A reliable personal vehicle available and a good driving record, some driving within county limits is required.
  • Excellent interpersonal skills

Nutrition Case Manager

Part Time/Non-Exempt

Duties and Responsibilities

  • Follows prioritization procedure for enrolling new clients on MOW program.
  • Works closely with Clinical Director to determine when new clients should start services from waiting list.
  • Completes initial client assessments to identify:
    • Appropriateness for the MOW program.
    • Problems and immediate needs of the client.
    • Client’s strengths and ability to cope with his/her limitations
    • Support available from caregivers and/or other resources
    • Need for referral to other programs
  • Generates information on new clients for entry in CIRTS and route assignment.
  • Evaluates client needs and refers client for placement on appropriate waiting lists.
  • Educates clients on nutritional programs available to them including Meals on Wheels, Congregate Meals and Frozen Meals.
  • Conducts annual assessments on all MOW — C2 clients on caseload and determines if client still qualifies for MOW services and if any new gaps in services exist.
  • Conducts periodic re-assessment interviews with persons receiving services to determine continued eligibility and increased need.
  • Maintains client files with all required documentation.
  • Follows up on clients who do not answer the door during Meals on Wheels delivery to ensure safety of client.
  • Substitutes for other Nutrition Program staff and Meals on Wheels volunteers, as needed.
  • Provides case management to clients who may be at risk for social isolation
  • Perform other duties as assigned by the Clinical Director and/or the President/CEO.

Knowledge, Skill, and Ability Requirements

  • A bachelor’s degree in social work, sociology, psychology, nursing, gerontology or a related social services field is required; or four years of related job experience or any combination of education and related experience may be substituted for a bachelor’s degree upon approval of the Area Agency on Aging.
  • Basic computer skills and knowledge is required.
  • A reliable personal vehicle available and a good driving record, travel is required within in Leon County.
  • Successful completion of Area Agency on Aging for North Florida Case Manager certification as made available by the Area Agency on Aging
  • Employee must successful complete the 701B Assessment training within 10 business days of hire.
  • Available to work hours beyond the usual workday of 8:00 a.m. to 5:00 p.m. when necessary
  • While performing the duties of this job, the employee will spend a majority of time in client home and will be frequently exposed to a variety of patient conditions and elements. The noise level is moderate to quiet.

Accounting Specialist

Full Time/Non Exempt

Role and Responsibilities

  • Process and maintain records used for client and kitchen meal customers billing.
  • Process payments made against receivables, cash donations and grant revenues into MIP accounting system and monthly review of activity to ensure accurate posting.
  • Process monthly Journal Vouchers for recording revenue and in kind donations/activities for agency departments.
  • Process, reconcile, file and report on accounts receivable or other assigned areas of responsibility.
  • Run A/R aging reports for department staff each month. Process write-offs as approved.
  • Maintain fiscal files including deposits, AR billing, JV’s.
  • Assist the CFO with the independent audit as requested.
  • Perform monthly bank reconciliation and other account reconciliations.
  • Perform other duties as assigned by the CFO and/or the President/CEO.
  • Successful completion of a Level II criminal history check, NSOPW registry search, and pre-employment drug screening

Qualifications and Education Requirements

  • High school diploma with post high school training or college courses in accounting or business administration. Associates or bachelor’s degree preferred.
  • Excellent computer skills with an emphasis on Microsoft Excel; MIP accounting software knowledge preferred.
  • 1-2 years of experience with Accounts Receivable/Billing/Journal Entries.
  • Good organization, documentation, and communication skills; detail oriented.
  • Ability to stoop, bend, and lift up to 25 pounds and necessary for filing.
  • Full wrist dexterity at a repetitive motion as necessary for typing.

Senior Accountant

Full Time/Non-Exempt

Role and Responsibilities

  • Process journal vouchers to general ledger as required.
  • Make deposits twice a week.
  • Process accounts payable on a weekly basis.
  • Assist in processing payroll bi-weekly.
  • Maintain physical and electronic fiscal files as assigned.
  • Assist the CFO with audits as requested.
  • Coordinate accounts receivable functions and processes to resolve unpaid accounts, discrepancies and billing issues.
  • Run A/R aging reports for department staff each month. Process write-offs as approved.
  • Assist with month-end closing procedures.
  • Prepare financial analyses and reports.
  • Provide technical assistance to agency departments and staff.
  • Assist in preparing, monitoring and reporting on agency budgets, grants and contracts.
  • Maintain and reconcile balance sheet and general ledger accounts.
  • Investigate and resolve audit findings, account discrepancies, and issues of non-compliance.
  • Perform other duties as assigned by the CFO and/or the President/CEO.

Qualifications and Education Requirements

  • Bachelors degree in accounting, finance, or business required.
  • Excellent computer skills with an emphasis on Microsoft Excel; MIP accounting software knowledge preferred.
  • 3-5 years of specific experience in accounting required.
  • Excellent organization, documentation, and communication skills; detail oriented.
  • Knowledge of the accounting cycle, accounts receivable and accounts payable procedures, payroll processing, fund accounting and GAAP.
  • Strong financial analysis skills.
  • Strong communication skills, both written and verbal.
  • Ability to work independently and remotely, as needed.
  • Ability to bend, stoop, and lift 25 pounds.
  • Full wrist dexterity at a repetitive motion.
  • Successful completion of a Level II criminal history check, NSOPW registry search, and pre-employment drug screening.